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JBWD Policies


Policy No. GP-1  Title:  Board Governance Policies Category:  Authority

Article I.            The Juniper Beach Water District, (the "District"), is an approved water district within the State of Washington with its service area boundaries approved by the legislative authority of Island County and the State of Washington. The authority of the District to adopt rules, regulations and policies is expressly conferred by Statute (TITLE 57 RCW).

Article II.          The Board of Commissioners of the District expressly finds and determines that the adoption of the policies, rules and regulations is necessary for the health, welfare, security and public safety of the inhabitants of the District.  It is intended that these rules, regulations and policies shall be liberally construed to effect the general purposes set forth herein and that each and every part thereof is separate, distinct and severable from all other parts. 

Article III.        No omission nor additional material set forth in these rules, regulations and policies shall be construed as an alteration, waiver or deviation from any grant of power, duty or responsibility, or limitation or restriction imposed or conferred upon the Board of Commissioners by virtue of the Statutes as existing or as may hereafter be amended. 

Article IV.       Nothing contained herein shall be so construed as to prejudice, limit or affect the right of this District to secure the full benefit and protection of any laws which are now or hereafter may be enacted by the Washington State Legislature or Island County pertaining to water and sewer districts.

 This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board. 

Adoption Date: November 4, 2004

Amended: September 10, 2009



Policy No. GP-2  Title:  Board Governance Policies  Category:  Purpose, Mission, Goals


Article I.            Purpose of the Water System. 

The purpose of the District is to provide for the development and conservation of water for the greatest beneficial use of water within its boundaries.  In the conduct of its mission, the District and its Board shall in all of their activities consider and promote any and all feasible means for the conservation and protection of water resources.

Article II.          Mission Statement of the Juniper Beach Water District

To provide an adequate supply of safe public water by comprehensively managing water resources in a practical, cost-effective and environmentally sensitive manner.

Article III.        Goals for the Juniper Beach Water District

Section 3.01      Assure that water produced is of high quality from source to the customer's tap.

Section 3.02      Provide a reliable water supply and operate facilities in a manner that assures reliability throughout the service area.

Section 3.03      Provide a water rate structure which is fair and reasonable and which allows for proper maintenance of District supply and delivery systems.

Section 3.04      Promote programs and practices that encourage the conservation of water.

Section 3.05      Maintain a healthy working environment, which recruits quality employees and provides fair, safe, and harmonious work conditions.

Section 3.06      Maintain good communications with customers and assure responsive customer service.

Section 3.07     Work cooperatively with other public agencies and groups.

Section 3.08     Ensure ethical behavior in the conduct of District business and fair and open process involving the public.


This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

 

Adoption Date: November 4, 2004

Amended: September 10, 2009

 


Policy No. GP-3  Title:  Board Governance Policies Category:  Definitions

Definitions

Article I.            Persons and Agencies.

Section 1.01  Board. The elected Board of Commissioners of the Juniper Beach Water District.

Section 1.02  Operator. The appointed individual or firm, duly licensed by the State of Washington Department of Health, under contract with the District to operate and maintain the District's public water system.

Section 1.03  Engineer.  The appointed individual or firm, duly licensed as a professional engineer, under contract with the District to design, specify and oversee construction of District facilities. The Board shall rely on the Engineer to determine what standards and specifications are necessary and appropriate for any modification of the Public Water System.

Section 1.04  Counsel. The appointed individual lawyer or law firm, under contract with the District to advise and assist the Board in its legal affairs.

Section 1.05  Tap Owner. A person designated as owning a tap.

Section 1.06  Customer. The person or persons owning the property which is served by an active District tap.

Section 1.07  The District. The Juniper Beach Water District.

Article II.          Agreements and Documents.

Section 2.01  Water System Plan. The Water System Plan for Juniper Beach Water District, prepared and filed by the JBWD with Washington State Department of Health 

Section 2.02  Tap Agreement.  By virtue of being a consumer of water from the Juniper Beach Water District, the tap owner affirms agreement to comply with the District's Rules and Regulations.  The tap owner agrees that prescribed inspections have been made and fees paid, thereby granting permission for the tap owner to connect to the JBWD public water system.  

Article III.        System Components.

Section 3.01  Main. The transmission line, which extends from the District's treatment plant and reservoirs to its customers.

Section 3.02  Lateral. A distribution pipe connected to the Main to which two or more service lines are connected.  Unless formally conveyed to and accepted by the District from its owners, laterals are jointly owned private property governed by but not the financial responsibility of the District.

Section 3.03  Service Line. A privately owned water line connecting the Main or a lateral to a service location.

Section 3.04  Corporation Stop.  A connection and valve located at the junction of a service line with a lateral or the main, or at the junction of a lateral and the main.

Section 3.05  Tap. The right to obtain water from the District's main.  Taps are connected physically or irrevocably assigned for use on a designated parcel of land, after which they shall be appurtenant to the land.

Section 3.06  Meter. A flow measuring device located in a service line at or near the premises served.

Section 3.07  Public Water System. As used herein the term public water system shall be liberally construed to include all components of the mechanical systems administered or co-administered by the District to capture, store, treat and deliver water to premises served.  In addition to facilities owned by the District, i.e., its reservoirs, fire hydrants, treatment plant, its treated water storage reservoir and pump stations and all metering equipment throughout the system, the following components which are not owned by the District are also included in the term public water system:           

 (i)    lateral lines and appurtenant regulating equipment found on customer’s property (ii)    service lines, and

 (iii)    domestic, fire suppression and irrigation plumbing.

This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

Adoption Date: September 10, 2009



Policy No. GP-4  Title:  Board Governance Policies  Category:  Service Classifications


SERVICE CLASSIFICATIONS

Article I.            Tap Status- Definitions.

Section 1.01               Assigned. A tap that has been assigned to a particular parcel of land, which is or is about to be included within the District's boundaries.  

Section 1.02               Ready-to-Serve. An assigned tap where a physical connection to a lateral or the main either presently exists or could exist by virtue of the fact that the assigned property's boundaries either include a right of way for a lateral or the main or are contiguous to either an easement for or an existing lateral or the main.

Section 1.03               Active. A ready-to-serve tap where a physical connection to a lateral or the main exists and is not shut off.  All active taps shall be metered and billed for consumption subject to water service fees as specified in the District's schedule of rates and fees.

Section 1.04               Unconnected. A ready-to-serve tap where there is no physical connection to a lateral or the main, or where the District has disabled the physical connection.  Unconnected ready-to-serve taps shall be subject to a periodic water service fees, as specified in the District's schedule of rates and fees.

Section 1.05               Shut Off. A ready-to-serve tap where a physical connection to a lateral or the main exists, but service has been interrupted by means of shutting off a valve in the service line, either at the customer's request, or as a result of nonpayment of District charges.  Shut off taps shall be subject to the District's minimum periodic service charge, as specified in the District’s schedule of rates and fees.

Section 1.06               Isolated. An assigned tap where, due to circumstances beyond the tap owner's control, the tap cannot be classified as ready-to-serve.

Section 1.07               Unassigned. A tap, which has not been connected or assigned to a parcel of land, included within the District. 

Article II.          District Not a Recorder of Tap Ownership.

Section 2.01               The Clerk and Recorder of Island, (not the District), is the official recorder of real property ownership within the County and the District.  The Board is the final authority to determine whether a person or entity is a tap owner who is entitled to water service from the District.  The Board shall make such determinations based on the best available evidence, which can be produced, but shall not be obliged to make any independent investigations.  Generally, a trail of bills of sale or recorded deeds shall be persuasive in ascertaining ownership of a tap.  It is the District's policy that tap assignment be disclosed upon conveyance of real property to ensure that said transfers become matters of public record. 

Article III.        Tap Types. A tap's type is significant with respect to regulation of permitted water uses on the premises served and rates to be charged for consumption at the tap.  Taps bear the respective types designated by the District's Board.

Section 3.01               Residential. A metered tap through which water can be delivered to one single family dwelling unit through a single meter.  Each single-family dwelling unit shall require its own tap. A residential tap can serve separate structures appurtenant to the dwelling, including garages, barns and guesthouses, provided that no such structure served by the tap shall be leased to a non-family member.

Section 3.02               Commercial. A metered tap through which water can be delivered to a single business enterprise, church or eleemosynary organization, through a single meter.  

Section 3.03               Governmental. A metered tap through which water can be delivered for use by a governmental unit, other than a fire protection district, or its residential or commercial tenant or concessionaire. A distribution pipe connected to the Main to which two or more service lines are connected.  Unless formally conveyed to and accepted by the District from its owners, laterals are jointly owned private property governed by but not the financial responsibility of the District.

Article IV.       Changes in Tap Status or Type.

Section 4.01               Involuntary Shut Off. The District, after due process specified herein, may shut off service to a tap for failure of the customer to pay amounts billed by the District.  Shutoff and reactivation fees, as scheduled, shall be charged to the Tap Owner, but may be waived if the facts and circumstances of a case warrant relief.

Section 4.02               Change of Ownership of Active Taps.  Upon transfer of ownership of a parcel of land in which a tap exists, the transferor shall give the District advance notice including the scheduled dates of transfer and prorating, the transferor's forwarding address, the name, address, telephone and fax numbers of the escrow agent handling the transaction, and the name of the transferee.  All current fees and billed amounts shall be paid prior to transfer.

Section 4.03               Change of Ownership of Non-Active Taps. Upon transfer of ownership of a parcel of land in which a non-active tap exists, the transferor shall give the District advance notice including the scheduled dates of transfer and prorating, the transferor's forwarding address, the name, address, telephone and fax numbers of the escrow agent handling the transaction, and the name of the transferee. All current fees and billed amounts shall be paid prior to transfer.

 

This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

Adoption Date: September 10, 2009

 


Policy No. GP-5  Title:  Board Governance Policies  Category: Regulation and Measurement of Consumption

Article I.                  REGULATION AND MEASURMENT OF CONSUMPTION

Section 1.01      Water Supply. The District will operate, maintain and improve components of the public water system which the District owns and will oversee operation of other components of the public water system which the District does not own, with the objective of providing a reliably safe, continuous and ample supply of water to its customers.

Section 1.02      Interruption for Repairs or Improvements. Whenever necessary, the District may temporarily suspend delivery of water to one or more customers for the purpose of making repairs or improvements to the system. Every effort shall be made in the case of non-emergency repairs to notify affected customers well in advance of any planned interruption.  Interruptions of service shall not relieve customers from charges for service actually supplied, including any minimum charge, which may apply.

Section 1.03      Drought, Fire or Other Emergency. In case of drought, fire or other emergency, the Board, at its discretion, may impose such temporary or seasonal water use restrictions as it deems necessary and prudent in the circumstances, and in so doing may grant preference to those classes of service which it deems most essential to the public welfare.   Said restrictions may include regulation of the hours and time for irrigation or other nonessential water use.

Section 1.04      District Not Liable for Shortages, Interruptions or Surges. The District shall exercise reasonable diligence and care in regulating delivery of a safe, continuous and ample supply of water to customers, and further, to avoid shortages, interruptions, wide fluctuations in pressure and to minimize the presence of suspended particulate matter in the water.  However, the District shall not be liable for said shortages, interruptions, pressure variations, or particulates, or for any injury, loss, or damage occasioned thereby, if same is due to causes or contingencies beyond the control of the District, including accidents, equipment failures, or acts of God.  Customers shall hold the District harmless and indemnify the District against all claims and liability for injury to persons or damage to property when such damage or injury results from or is occasioned by the tap's service connection, unless said damage or injury is caused by the negligence or wrongful acts of a District agent or employee.

 

This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

Adoption Date: November 12, 2009



Policy No. GP-6  Title:  Board Governance Policies  Category:  Water Service Regulations

Article I.                WATER SERVICE REGULATIONS

Section 1.01       DEFINITIONS   The following terms whenever used in these resolutions, the District’s rate schedules, and in any application or contract for water service, shall have the following meaning and intent, the plurals shall include the singular and the singular shall include the plural, and masculine and feminine and neuter shall be used interchangeably.

(a)      APPLICANT: Applicant shall mean one who makes a written or oral application to the District for District action.

(b)     BOARD:  Board shall mean the Board of Commissioners of the District.

(c)      BACKFLOW:  Backflow shall mean the flow other than the intended direction of flow, of any foreign liquids, gases or substances into the District’s system.

(d)     BACKFLOW PREVENTION DEVICES:  Backflow prevention devices shall mean a device approved by the State of Washington, Department of Health, or other such State Department as shall have such jurisdiction over the subject matter, and by the American Water Works Association, used to counteract back pressure or prevent back siphonage into the distribution system of a public water supply.

(e)     BACK PRESSURE:  Back pressure shall mean backflow caused by a pump, elevated tank, boiler, or other means that could create pressure within the system greater then the supply system.

(f)       BACK SIPHONAGE:  Back siphonage shall mean a form of backflow due to a negative or sub-atmospheric pressure within the system.

(g)     CROSS CONNECTION:  Cross connection shall mean any physical arrangement whereby the District’s system is connected, directly or indirectly, with any other water supply system, sewer, drain, conduit, pool storage reservoir, plumbing fixture, or other device which contains, or may contain, contaminated water, sewage, or other waste or liquid of unknown or unsafe quality which may be capable of imparting contamination to the District’s system as a result of backflow. Bypass arrangements, jumper connections, removable sections, swivel or changeover devices, and other temporary or permanent devices through which, or because of which, backflow could occur are considered to be cross connections.

(h)     CUSTOMER:  Customer shall mean any individual, firm or organization that purchases water service from the District.

(i)       CUSTOMER’S ACCOUNT:  Customer’s account shall mean any obligation of a customer to the District, which is due and payable.

(j)       DISCONNECTION: Full disconnection of water service.

(k)      DISTRICT:  District shall mean the Juniper Beach Water District, Island County, Washington.

(l)       DISTRICT STANDARD PRACTICES:  District standard practices shall mean those practices set forth in the American Water Works Association, Pipe and Tank Manual of Standards, as amended, until such time as the District has prepared a meters, pipe and tank manual of standards.  District standard practices shall mean those practices set forth in that manual as amended.

(m)    MAINS:  Mains shall mean water mains owned by the District, designed or used to supply more than one premise.

(n)     PARTIAL DISCONNECTION: Restriction of water flow by a device when required by State or County regulations.

(o)     POINT OF DELIVERY:  Point of delivery shall mean that point, usually on the property line of the customer’s premises and adjacent to the District’s meter, (or other agreed point) where the customer’s service line is connected to the District’s water supply.

(p)     PREMISES:  Premises shall mean a parcel of real estate, house or building and it’s land, used for home or business under the ownership and a single control with the respect to the use of water, and the responsibility for payment therefore.

(q)     REGULATIONS:  Regulations shall mean these water service regulations.

(r)       SERVICE INSTALLATION:  Service installation shall mean all pipe and fittings from a water main to and including a water meter assembly.

(s)      SERVICE LINE:  Service line shall mean all piping and fittings from a water meter assembly at the point of delivery to the water shut-off valve at the structure located on the customer’s premises.

(t)       SYSTEM:  System shall mean all water source and supply facilities, transmission, pipelines, storage facilities, pumping plants, distribution mains and appurtenances, vehicles, materials, storage facilities and buildings owned or hereafter acquired by the District.

(u)     TEMPORARY SERVICES:  Temporary services shall mean water service, which is of limited duration and not expected to be permanent.

(v)      WATER CONSUMPTION:  Water consumption shall mean water consumed by a customer.

(w)     WATER SERVICE:  Water service shall mean the availability of water at a point of delivery for use by the customer, irrespective of whether the water is actually used.

Section 1.02       SCOPE

(a)      In addition to being an administrative code for the District regulating applications and contracts for water service; water use and use of District property; connections and disconnections of water service; billings, adjustments of billings, payment of billings; action taken on delinquent accounts; disconnection of water service for non-payment; collection of unpaid accounts; and line extensions; these Regulations are a part of all written contracts for furnishing and receiving water service. A copy of these Regulations can be inspected upon request.

Section 1.03       MAILINGS AND RECEIVING DISTRICT COMMUNICATIONS

(a)      All correspondence, bills and notices relating to items covered by these Regulations shall be sent by mail except where specifically specified otherwise.  The placing of any item in the mail with postage prepaid shall constitute that item’s delivery to its addressee as of the date of the postmark. Also, such communications may be delivered personally.

Section 1.04       REVISIONS

(a)      These Regulations may be revised, supplemented, or otherwise modified only by action of the Board.

Section 1.05       CONFLICT

(a)      In case of conflict between any rate schedule or special contract and these Regulations, the provisions of the rate schedule or special contract shall apply.

Section 1.06       COMPLIANCE WITH REGULATIONS, RULES AND STANDARDS

(a)      Juniper Beach Water District operates within the powers and standards established with the Revised Code of Washington (RCW) and Washington Administration Code (WAC), as well as those standards, rules and regulations established by Island County, Washington.  The Juniper Beach Water District’s Board Policies and Water Regulations are developed in compliance with the United States Environmental Protection Agency’s Safe Drinking Water Act.

Section 1.07       VIOLATIONS

(a)      Any violation of these Regulations, District Resolutions or laws of the State of Washington, if criminal, shall be referred to the Island County Prosecutor and if Civil shall be pursued by the District.

Section 1.08       DISCLAMER, EXCLUSION OF WARRENTS AND LIMITATIONS, AND EXCLUSION OF DAMAGES

(a)      The District cannot and does not guarantee any minimum quantities of water or pressure of the water to be furnished to any water service, outlet or other service installation nor to any customer or any other user of the District’s system or consumer of water supplied by the District. In case the of the supply of water by the District shall be interrupted or fail by reason of accident or any other cause whatsoever, the District shall not be liable for damage for such interruption or failure, nor shall such interruption or failure be held to constitute a breach of contract on the part of the District or in any way relieve the customer from performing the obligation of his contract with the District.

(b)     The quality and pressure of water supplied by the District are supplied ‘as is’ and ‘with all faults’.  There are no warranties of fitness or merchantability, express or implied, with respect to the quality and pressure of water supplied by the District.

(c)      All incidental damages incurred by a customer as a result of the interruption or failure of the quantity, quality or pressure of water supplied by the District are hereby limited to $50.00 and all consequential damages incurred are hereby excluded.

Section 1.09       APPLICATION AND CONTRACT FOR WATER SERVICE

(a)      General: Any individual, firm or organization desiring to purchase water from the District shall make application therefore, upon a form to be furnished for the purpose, entitled ‘Application to and contract with the Juniper Beach Water District, Island County, Washington,’ signed by the applicant and filed by the District. Upon the District’s acceptance of the application, a contract shall be formed between the District and the customer/applicant. These Regulations as amended, and the District’s water rate schedules shall be a part of that contract, and as a term of that contract, the customer expressly grants to the District the right to change the rates set forth in it’s rate schedule and agrees to pay these rates as they are changed.

(b)     APPLICATIONS FOR RESIDENTIAL WATER SERVICE

              (i)    All applications for residential water service shall show:

1)      The name and mailing address of the District.

2)      The name and mailing address of the owner of the premises for which water service is being applied.

3)      A billing address for the customer.

4)      The legal description of the premise for which water service is being sought.

5)      The official house number assigned to the premise and the name of the street upon which the premise is or is to be located.

6)      The purpose for which the water is to be used.

7)      The number of living units within the premise to be supplied with water service.

Section 1.10       WATER USE AND USE OF DISTRICT PROPERTY

(a)      CUSTOMER’S RESPONSIBILITY FOR DISTRICT’S PROPERTY

              (i)    The customer shall provide space for and exercise proper care to protect the District’s property on his premises. This shall include meters, meter pits, meter boxes, fittings, pipes and other facilities installed by and remaining the property of the District. In the event of loss or damage to the District’s property because of the customer’s negligence or abuse, the customer will be required to pay the cost of repairs or replacement.

Section 1.11       SYSTEM DISTURBANCES

(a)      Water service shall not be utilized in such a manner as to cause severe disturbance or pressure fluctuation to other customers of the District.

(b)     The District reserves the right to refuse to provide water service to any applicant therefore and to disconnect pursuant to these Regulations, the water service of any customer of the District, when such water service would or does interfere with the District’s service to it’s other customers, cause abnormal demands on the District’s system, result In financial loss to the District, be discriminatory, or when the applicant or customer has not complied with these Regulations.

(c)      Whenever or wherever the District finds that protective devices are necessary to protect a customer’s property, the property of other customers, or the property of the District, the District shall require the installation and maintenance of such devices to be paid for by the customer whose water service creates the need for such protective devices.

(d)     Where equipment causing violent fluctuations in water demand or is to be used by customer and the District determines that such fluctuations may be detrimental to the service of other customers of the District, the District may require the customer to provide at his own expense, equipment that will reasonably limit such fluctuations.

Section 1.12       NOTICE OF WATER SERVICE PROBLEMS

(a) Each customer shall give prompt notice to the District of any defect, trouble or accident affecting that customer’s water service.

Section 1.13       CUSTOMER’S RESPONSIBILITY TO PREVENT BACKFLOW

(a)      Backflow prevention devices, when required to be installed in the opinion of the Board or a state certified District representative, shall be installed and maintained by the customer on any service connection to the District’s system where said backflow prevention devices are necessary for the protection of the District’s system.

(b)     The entire cost of installing a backflow prevention device shall be borne by the customer, and the installed device shall be owned and maintained by the customer. Inspection of such devices shall be made periodically by a District representative, but it shall be the customer’s responsibility at all times to maintain his backflow prevention device in a fully functioning condition.

Section 1.14       CUSTOMER WATER SUPPLY FAILURE

(a)      If the customer’s water service fails, he/she shall endeavor to determine if he/she has a broken service line or a broken pipe inside or under the structure on the premises occupied by the customer. For the purpose of making such a disconnection, each customer is required to install a shutoff valve between the customer’s service line and the plumbing and piping under or inside the structure on the premises occupied by the customer.

(b)     If a District employee is sent to the customer’s premises at the customer’s request and it is determined that the problem is caused by the failure of the customer’s service line or plumbing or piping under or inside the structure on the customer’s premises, a charge of $50.00 shall be made.

Section 1.15       TEMPORARY SERVICE

(a)      Customers requiring service by the District as temporary shall be required to pay all costs incurred by the District for connection and disconnection of such service.

Section 1.16       RESALE

(a)      Water is not to be resold by the customer, except by written permission of the District, and in no case may the rates charged exceed the rates charged by the District for similar service.

Section 1.17       DISTRICT RIGHT OF ACCESS

(a)      By applying for and receiving water service from the District, the customer grants the District and its authorized employees and agents the right to install and maintain its water service facilities on the premises of the customer, to carry out its contract to supply water, to enter upon the premises of the customer at all reasonable times for the purpose of reading, connecting, disconnecting, inspecting, repairing or removing the metering or other facilities of the District, to inspect customer owned backflow prevention devices, and to inspect all customer water and sewer facilities to ensure there are no cross connections.

Section 1.18       PLUMBING INSPECTION BY DISTRICT

(a)      Applying for and receiving water service from the District, the customer grants the District and its authorized employees and agents right to inspect the customer’s plumbing before, during and after the time water service is supplied. However, the grant of a right to so inspect does not carry with it an obligation to inspect, and any such inspection, or lack of inspections, shall not be construed as placing upon the District any responsibility for any condition or maintenance of the customer’s plumbing; nor does it guarantee the absence of cross connection in the customer’s service.

(b)     The District may, before connecting any premises with the District’s mains or furnishing water there from, cause the customer’s service line to be inspected and tested and until such service line is located and put in proper condition satisfactory to the District, decline to connect the service line to the District’s main.

Section 1.19       INTERRUPTION OF SERVICE

(a)      The District reserves the right to temporarily suspend water service to make repairs or improvements to its system, and may do so without notice t o its customers. Whenever and wherever practicable, the District will give reasonable public notice of such temporary suspension of water service to its customers, and all improvements and repairs will be made at such times as to cause the customer the least inconvenience possible.

(b)     The District reserves the right to disconnect service without notice to prevent unauthorized water use, protect district property, to prevent cross connections and otherwise prevent health hazards. Notice of any such disconnection shall be given as provided by subsection 4.6.Aof these Regulations.

(c)      In case the supply of water shall be disconnected or fail by reason of accident or any other cause whatsoever, the District shall not be liable for damage for such interruption or failure, nor shall such failure or interruption be held to constitute a breach of contract on the part of the District or in any way relieve the customer from performing the obligations of his contract. The District does not guarantee its water service and shall not be liable for injury, loss or damage resulting from failure to provide such service.

Section 1.20       RELOCATION OF EQUIPMENT AT CUSTOMER REQUEST

(a)      A customer who desires to have his point of delivery moved to a new location on the premises shall apply in writing at the Board of Commissioners meeting at least fourteen (14) days in advance of the date the relocation is desired. Following the Board’s approval of the customer’s application, the District will relocate to service to a new meter location at the customer’s expense.

Section 1.21       CONNECTIONS AND DISCONNECTIONS OF WATER SERVICE

(a)      WATER SERVICE CONNECTION

              (i)    The costs of water service connection and water service are set forth in District Rate Resolution.

             (ii)    For services having a single point of delivery, the water rates of the District are based upon the supply of water service to the entire premises through a single point of delivery and metering. For premises having more than one premise served by the District, each point of delivery will be separately metered and billed. Unless otherwise specified in a special contract, the District shall not aggregate the metering of separate points of delivery.

            (iii)    Additional costs for water service may be required if the water service will be connected to a main previously constructed under the District’s line extension policy.

            (iv)    The customer’s service line will be located at a place mutually acceptable to the District.

Section 1.22       DISCONNECTION OF WATER SERVICE BY THE CUSTOMER

(a)      Unless stated in a special contract with the District, a customer may disconnect water service by notifying the District, in writing at the District’s address, of the desire to disconnect water service from the District at least 5 days in advance of that customer’s desired disconnection date.

(b)     At the time of disconnection all monies owing the District for service rendered shall be due and payable upon presentation of a final bill.

Section 1.23       UNAUTHORIZED CONNECTIONS

(a)      No person other than a duly authorized District employee acting under the authority of the District shall tap into or make any connection with the District’s water mains, hydrants, service installation or system for the purpose of securing water service there from or for any other purpose.

Section 1.24       CROSS CONNECTIONS

(a)      PROHIBITION OF CROSS CONNECTIONS

              (i)    Except as provide in section 4.6.B below, all cross connections, whether or not such cross connections are controlled by automatic devices, such as check valves, or by hand operated mechanisms such as gate valves or stopcocks, are hereby prohibited.

(b)     Failure on the part of firms, persons, or corporations to discontinue the use of any or all cross connections and to physically separate such cross connections will be sufficient cause for the discontinuance of water service for the premises on which the cross connection exists.

(c)      The District shall, in cooperation with the health officer or local plumbing inspection authority, make periodic inspections of the premises served by the District’s system to check for the presence of cross connections. Any cross connections found in such inspections shall be ordered removed. If an immediate hazard to health is caused by the cross connection, water service to the premises shall be discontinued until the District verifies that the cross connection has been removed. Notice of such a disconnection in substantially the following form shall be delivered to the customer and posted on the customer’s premises: Water service at (address of premises) has been discontinued. For information regarding restoration of water service contact the Juniper Beach Water District or one of the Water Commissioners.

Section 1.25       USE OF BACKFLOW PREVENTION DEVICES

(a)      Backflow prevention devices shall be installed at the point where the customer’s service line is attached to that customer’s meter or within any premises where, in the judgment of the District, the nature and extent of the activities on the premises, or materials used in connection with the activities, or materials stored on the premises would present an immediate and dangerous hazard to health should s cross connection occur, even though such cross connection does not exist at the time the backflow prevention device is required to be installed. This shall include, but not be limited to the following situations:

              (i)    Premises having a water source or system other than the District’s system or another public water supply system available to the premises or a structure on the premises, unless the quality of the auxiliary supply is in compliance with WAC 248-54-430 and is acceptable to the District.

             (ii)    Premises having internal cross connections that are not correctable, or intricate plumbing arrangements which make it impracticable to ascertain whether or not cross connections exist

            (iii)    Premises where entry is restricted so that inspections for cross connections cannot be made with sufficient frequency or at sufficient short notice to assure that cross connections do not exist,

            (iv)    Premises having a repeated history of cross connections being established or re-established.

             (v)    Premises on which any substance is handled under pressure so as to permit entry into the District’s system, or where a cross connection reasonably could be expected to occur. This shall include the handling of process waters and cooling waters.

            (vi)    Premises where materials of a toxic or hazardous nature are handled such that if back siphonage should occur, a serious health hazard may result.

(b)     Backflow prevention devices required in this section shall be installed at the property line of the premises, or at a location designated by the District. The device shall be located so as to be readily accessible for maintenance and testing, and where no part of the device will be submerged.

(c)      Backflow devices required in this section shall be installed with the approval of the District.

(d)     Any protective device required in this section shall be a model approved by the District. A double checked valve assembly or a reduced pressure principle backflow prevention device will be approved if it has been successfully passed performance tests of the University of Southern California Engineering Center or other testing laboratories satisfactory to the District.

(e)     Backflow prevention devices installed under this section shall be inspected and tested annually, or more often where successive inspections indicate repeated failure. The devices shall be repaired, overhauled, or replaced at the customer’s expense whenever they are found to be defective, Inspections, tests, repairs and records thereof shall be done under the District’s supervision.

Section 1.26       BILLING PROCEEDURES AND ADJUSTMENTS

(a)      Billings shall be rendered at the option of the District. The District shall mail each customer’s billing to the billing address furnished on the customer’s water service application. The failure to receive a bill shall not release a customer from the obligation to pay his bill when due.  The opening or closing bill, which may be for greater or lesser periods than the normal intervals, will be calculated on the basis of the ratio that the actual period billed bears to the normal billing interval.

Section 1.27       PAYMENT OF BILLS

(a)      All District bills are mailed on the last business day of the month, at which time they become due and payable. Unless otherwise specified in the billing, the billing becomes past due and delinquent on the last day of the month following the date of the billing.

              (i)    Payment of District bills shall be made to the contracted billing agent as prescribed in all statements.

(b)     Payments made to the District by mail after an order of disconnection is made by the Board shall not prevent disconnection of the water service to the premise having a delinquent account unless such payments are received prior to the date of scheduled disconnection as stated on the disconnection order.

(c)      A service charge shall be made against any customer’s account if that customer pays any billing with a check that is returned to the District for lack of sufficient funds or because the customer’s account has been closed.

Section 1.28       DELINQUENT ACCOUNTS

(a)      PAST DUE REMINDER

              (i)    No sooner than thirty-one (31) days after the date of a billing, the District shall send to a customer whose bill has not been paid a past due reminder notice by first class main addressed to the customer’s billing address. Said notice shall contain substantially the following language:

1)      We notice from an inspection of our records that your water service bill has not been paid and is past due and delinquent. If this nonpayment is a result of an oversight on your part and if you have already paid your bill or made arrangements with the District for its payment, please accept our thanks and disregard this notice.  IF YOU ARE UNABLE TO PAY THE ENTIRE AMOUNT OF THE BILL IN QUESTION AT THIS TIME OR IF YOU DISPUTE THE AMOUNT OF THE BILL, YOU MAY REQUEST A HEARING BEFORE THE BOARD OF COMMISSIONERS. SUCH A HEARING IS YOURS AS A MATTER OF RIGHT; HOWEVER, IN ORDER TO EXERCISE THAT RIGHT, YOU HAVE THE RESPONSIBILITY OF REQUESTING THE HEARING.  SUCH A REQUEST MUST BE MADE IN WRITING AT THE DISTRICT’S ADDRESS. YOUR REQUEST FOR AN INFORMAL CONFERENCE MUST BE MADE WITHIN 15 DAYS OF THIS NOTICE. IF YOU DO NOT MAKE SATIS­FACTORY ARRANGEMENTS OR DO NOT PAY YOUR BILL, YOUR WATER SERVICE WILL BE SUBJECT TO PARTIAL OR COMPLETE DISCONNECTION IN ACCORDANCE WITH AN ORDER OF THE DISTRICT’S BOARD OF COMMISSIONERS SIXTY-ONE DAYS FROM THE DATE YOUR WATER SERVICE BILL BECAME PAST DUE AND DELIQUENT. FOR MORE INFORMATION CONCERNING YOUR RIGHTS AND THE DISTRICT’S POLICIES, READ THE ENCLOSED BROCHURE.

             (ii)    BROCHURE

1)      The District shall send a brochure as an enclosure with each past due reminder. Said brochure shall explain in detail the District’s credit and disconnection policies and the customer’s rights including:

a)       The customer’s right to hearing to adjust a disputed bill or to work out a deferred payment agreement

b)       The customer’s right to appeal the outcome of the informal conference to the Board.

c)       The procedures appeal hearing.

d)       Specific rights, including the right to view records regarding the customer’s account; to present independent evidence; and to be represented by an attorney or other representative.

(b)     APPEAL HEARING

              (i)    Application for Appeal Hearing:  Upon notification submitted to the District’s address, a customer who disputes the amount of his bill, or is unable to pay the full amount of this bill due to temporary financial difficulties shall be entitled to a hearing before the District’s Board of Commissioners on any day prior to the date shown on the disconnection notice. The District’s Board of Commissioners may arrange a reasonable and feasible deferred payment program for a customer with a bona fide temporary financial difficulty making it impassible to pay the full amount of the current bill. Said deferred payment program shall be based upon a number of factors, including, but not limited to:

1)      The dollar amount of the delinquent account,

2)      The time the bill has been owed,

3)      The customer’s ability to pay,

4)      The credit history of the customer

5)      Whether the financial difficulties of a particular customer are temporary (for example, a customer who has been unable to pay a bill on more than two previous occasions within the past two years may be considered a repetitive credit problem and may not be experiencing financial difficulties which can be considered to be temporary),

6)      Other relevant factors presented by the customer.

             (ii)    Procedure:  At the hearing, the customer shall advise the District’s Board of Commissioner’s of the customer’s position and shall present whatever facts or evidence he/she deems supportive of his application for an adjustment in his billing.  Following the hearing, the Board of Commissioner’s shall determine the disposition of the customer’s application for an exception to policy.  Should an arrangement concerning a disputed bill or temporary financial difficulties be made, that arrangement shall be reduced to writing and signed by the customer who requested the hearing.  A formal decision will be made at the appeal hearing with a written notice to follow within five (5) days of the hearing where the action was taken.

1)      Should the Board ratify an arrangement, it shall become effective the day the customer is notified of the Board’s ratification.

2)      The customer’s appeal shall be heard as the first item of business at that meeting. Should more than one hearing of an appeal from a disconnection made at an informal conference be set for the same meeting of the Board, the appeals will be heard in the order the notice of appeal were filed, the appeal with the earliest filed notice being heard first.

3)      Prior to the meeting when the customer’s appeal is scheduled to be heard, the customer who is making the appeal, or that customer’s attorney or other representative, shall have the right to view the records of the District’s relating to that customer’s account.

4)      When the customer’s appeal is called, the customer, who may appear in person, through an attorney or a representative, shall state whether the appeal is from a disconnection concerning a disputed bill or concerning an application for a deferred payment program and shall present in support of his position any relevant facts. Following the presentation of the customer’s position, appropriate District personnel shall present the District’s position. After each side has had an opportunity to present its respective position, the Board shall have the right to question each side and each side shall have the right to question the other. Following the Board’s disconnection of the questioning period, each side shall have the opportunity to make a closing statement, with the customer making the first closing statement.

5)      At the request of the customer whose appeal is being heard, a record shall be made of the proceedings. The customer may provide, at the customer’s own expense, supplemental means of preserving a record of the proceedings.

            (iii)    Appeal Hearing Criteria

1)      Appeal from Disputed Bill disconnection:  When hearing an appeal from a disconnection concerning a customer’s a customer’s disputed bill, the Board shall consider:

a)       Whether water or other service was provided the customer by the District;

b)       Whether the customer was charged the proper rate for the service provided the customer by the District;

c)       Whether the customer paid his bill, and

d)       Whether the customer is entitled to any adjustment to or adjustment against the bill under these Regulations, other regulations of the District, the laws of the State of Washington, federal law or state or federal regulations.

2)      Appeal for Deferred Payment: When hearing an appeal from a customer’s request for a deferred payment program, the Board shall consider:

a)       The dollar amount of the delinquent account,

b)       The time the bill has been owed,

c)       The customers ability to pay,

d)       The credit history of the customer,

e)       Whether the financial difficulties of a particular customer are temporary (for example, a customer who has been unable to pay a bill on more than two previous occasions within the past two years may be considered a repetitive credit problem, and may not be experiencing financial difficulties which can be considered to be temporary); and

f)        Whether the customer has failed to comply fully and satisfactorily with the terms of a previous deferred payment program.

3)      Written Decision of Board Following Hearing on Appeal:  Unless the hearing of the customer’s appeal is continued, the Board shall render a decision of its disposition of the customer’s appeal at the meeting where the hearing is conducted.

a)       The Board’s decision, which shall be final, shall set forth the nature of the customer’s appeal and a brief summary of the relevant facts;

                       i)        The decision of the Board; and

                      ii)        The reasoning of the Board, including references to the appropriate hearing criteria, which supports the Board’s decision.

                     iii)        A written decision of the Board shall be signed on behalf of the Board dated and mailed or delivered within five (5) business days of the meeting where the Board’s decision was reached, to the customer either by hand or by sending it to the customer by first class mail at the customer’s billing address or such other address requested by the customer in writing.

4)      FAILURE TO UTILIZE APPEAL HEARING PROCEDURES

a)       At its first regularly scheduled meeting of each month, the Board shall order the partial or complete disconnection of water service for each customer with a past due and delinquent account who had been sent a past due reminder containing a deadline for requesting an informal conference falling due after the Board’s first regularly scheduled meeting of the preceding month. The date upon which each such customer’s water service shall be ordered partially or completely disconnected shall be the disconnection date set forth in the customer’s past due reminder.

Section 1.29       DISCONNECTION OF WATER SERVICE FOR NONPAYMENT

(a)      DISCONNECTION NOTICE

              (i)    In the event a customer has not paid his bill or has not made satisfactory arrangements with the District at an Appeal Hearing in accordance with procedures set forth above, the District shall mail a disconnection notice to that customer at that customer’s billing address by first class mail at least forty-eight (48) hours prior to the disconnection of that customer’s water service. The disconnection notice shall contain substantially the following language.

1)      You are hereby advised that at the regular meeting held on (date) at (time), the Board of Commissioners of Juniper Beach Water District, Island County, Washington, ordered the partial/complete disconnection of your water service effective (date) for nonpayment of your past due and delinquent water service billing in the amount of ($$.$$) plus interest and penalties.  SHOULD YOUR WATER SERVICE BE PARTIALLY OR COMPLETELY DISCONNECTED, YOUR WATER SERVICE WILL BE RESTORED IN FULL FOLLOWING YOUR PAYMENT TO THE DISTRICT OF YOUR ABOVE MENTIONED PAST DUE ACCOUNT PLUS PENALITIES AND INTEREST AND A RECONNECTION FEE.

(b)     DISCONNECTION OF WATER SERVICE

              (i)    On or after the date set forth in the Board’s disconnection notice, the customer’s water service shall be disconnected in accordance with the order of the Board. Upon partial or complete disconnection, there shall be left with the customer, either personally or by posting on the premises, a notice containing substantially the following language:

1)      Water service to these premises has been partially/completely disconnected. For information regarding restoration of water service, contact the Juniper Beach Water District or its billing agent at the numbers provided in previous mailings.

(c)      RESTORATION OF WATER SERVICE

              (i)    Wherever water service has been partially or completely disconnected, the District shall not restore that water service in full until the customer’s delinquent account is paid in full or an arrangement for its payment has been made.

Section 1.30       COLLECTION OF UNPAID ACCOUNTS

(a)      When a customer’s account has been delinquent for 120 days and no arrangement has been entered into between the customer and the District for the payment of that account, or when a customer who has entered into an arrangement with the District is sixty days delinquent in making any payment under the terms of that arrangement, the Board shall certify that customer’s delinquency or delinquencies plus a penalty of twelve percent (12%) of the entire delinquent amount to the Island County Treasurer. The entire amount certified shall earn interest at the rate of twelve percent (12%) per annum, commencing on the date of the certification and shall, along with the interest thereon, be a lien, junior only to liens for general taxes, against the premises to which water service was supplied by the District and for which the customer whose account is delinquent is responsible to pay the District’s charges. At any time following the above-mentioned certification to the Island County Treasurer, the District may commence a civil action in the Superior Court of the State of Washington for Island County to foreclose its lien or liens created by any and all such certifications by the District. In the event such a civil action is commenced the District will seek to recover, in addition to the dollar amount of the customer’s delinquent account, the penalty on that account and interest, it’s reasonable attorney’s fees and costs of suit.

 This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board. 

Adoption Date: November 12, 2009



Policy No. GP-7  Title:  Board Governance Policies  Category:  Proceedings of the Board of Commissioners

Article I.                  PROCEEDINGS OF THE BOARD OF COMMISSIONERS

Section 1.01      INTRODUCTION.  These are the rules for proceedings of meetings of the Board of Commissioners of Juniper Beach Water District.  The purpose of these rules are to facilitate public participation during meetings of the Board, protect the rights of all Directors and to provide a process for conducting Board meetings in an orderly and efficient manner.

Section 1.02      ELECTION OF OFFICERS

Section 1.03      The President of the Board will be elected by the members of the Board.  The election will be held at the first regular meeting in January each year.

Section 1.04      The Board will elect a Secretary of the Board. The election will be held at the first regular meeting in January each year.

Section 1.05       DUTIES OF PRESIDENT OF BOARD.  The President of the Board of Commissioners will be its presiding officer. The President's duties will include, but not be limited to, the following: acting as the liaison between the Operations Manager and the Board, calling special meetings of the Board, presiding over meetings of the Board, establishing and appointing committees of the Board, and appointing representatives of the District to associations of which the District is a member.

Section 1.06      TIME AND PLACE FOR REGULAR MEETINGS

(a)    The regular monthly meeting of the Board of Commissioners will be held on the second Thursday of each month commencing at 6:00pm at a site determined by the board.

(b)    The location, day and time for holding regular meetings may be changed by the Board of Commissioners from time to time by vote of the Board.

Section 1.07       QUORUM REQUIREMENTS

(a)    Three members of the Board will constitute a quorum for the transaction of business.

Section 1.08      MAJORITY VOTE

(a)    A majority of all members of the Board present at a meeting will be required to approve any ordinance, resolution or motion, unless a different voting requirement to approve a particular action is specified under State law.

Section 1.09      CONFLICTS OF INTEREST

Section 1.10      A member of the Board may not make, participate in making or in anyway attempt to use his or her official position to influence a decision of the Board of Commissioners in which he or she knows or has reason to know that he or she has a financial interest. Generally, a Director has a financial interest in a matter if it is reasonably foreseeable that the Board decision would have a material financial effect that is distinguishable from the effect on the public

Section 1.11      Parliamentary Procedures.  The JBWD Board of Commissioners will follow the “Roberts Rules of Order” Newly Revised as the means of conducting business at scheduled board meetings.

(a)    MOTIONS

             (i)    The three steps for bringing a motion before the Board are:

1)      a Director makes a motion,

2)      another Director seconds the motion, and

3)       the President states the motion. Once the President has stated the motion, it is open to formal discussion. While only one motion can be considered at a time, and a motion must be disposed of before any other question is considered,

Section 1.12       PROTECTION OF RIGHTS OF DIRECTORS.  One of the primary purposes for these rules of procedure is to protect the rights of all Directors.

(a)    The President will allow each Director a reasonable opportunity to discuss a motion, after it has been made and seconded, and before it has been voted on. The President can set reasonable time limits for discussion of a motion.

Section 1.13      AGENDA AND AGENDA MATERIALS

(a)    The President will be responsible for preparing the agenda for regular Board meetings and special meetings.  Any member of the Board may request the President to place an item for discussion or action on the agenda. In order to allow sufficient time to prepare the agenda and back-up materials, the deadline for adding items to the agenda for a regular meeting will be at 3p.m., three working days before the meeting.

(b)    The public may address the Board concerning an agenda item either before or during the Board’s consideration of that agenda item.

Section 1.14      REQUESTS FOR COPIES OF AGENDAS AND AGENDA MATERIALS. 

(a)    Any person may request the District to mail him or her a copy of the agenda or agenda packet for any meeting of the Board. When the District receives such a request, the President will mail or hand deliver copies of the requested materials (except for documents that are exempt from disclosure under the Public Records Act) to the requesting party at the time that the agenda is posted or when the agenda packets are distributed to a majority of the Board members, whichever occurs first. Documents that are distributed to all or a majority of the members of the Board by any person in connection with a matter subject to discussion or consideration at a regular or special meeting of the Board will be disclosable public records under the Public Records Act and will be made available upon request by a member of the public without delay, except as to documents that are exempt from disclosure under the Public Records Act. Documents that are distributed during a regular or special Board meeting that are subject to disclosure under the Public Records Act will be made available for public inspection at the meeting, if prepared by the District or a member of the Board, or after the meeting, if prepared by some other person.

(b)     The District may charge a fee for responding to requests for copies of agendas, agenda packets or other documents.

Section 1.15      AUTHORITY TO ACT ON MATTERS NOT ON THE AGENDA

(a)    The Board will take no action on or discuss any item not appearing on the posted agenda, except under the following conditions, in which cases the item will be publicly identified before discussion begins:

             (i)    upon a determination by a majority of the Board that an emergency situation exists, which involves matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, including work stoppages or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the Board, or a crippling disaster that severely impairs public health, safety, or both, as determined by a majority of the members of the Board;

            (ii)     upon a determination by a two-third vote of the Board members present at the meeting, or, if less than two-thirds of the members of the Board are present, a unanimous vote of those members present, that the need to take immediate action became apparent after the agenda was posted; or

           (iii)    the item was posted for a prior meeting of the Board occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

Section 1.16      Consent Agenda

(a)     The President may list on the agenda a "consent agenda," which will consist of routine matters on which there is generally no opposition or need for discussion. Examples of consent agenda items might include approval of minutes, financial reports and routine resolutions. Any matter may be removed from the consent agenda and placed on the regular agenda at the request of any member of the Board. A single motion made, seconded and approved by the Board may approve the entire consent agenda.

Section 1.17        ORAL INFORMATIONAL REPORTS

(a)    Any member of the Board may make an oral report at a regular meeting for the purpose of informing the Board of any matter of interest to the District. The Board may also call on the District staff or District legal counsel for oral informational reports on matters not on the agenda. Unless the Board makes the determinations required there will be no more than limited discussion, and no action, on matters covered in such oral reports.

Section 1.18      PUBLIC FORUM AND COMMENT

(a)    Every agenda for a regular meeting will provide an opportunity for members of the public to directly address the Board on items of interest that are within the subject matter jurisdiction of the Board and that do not appear on the agenda. This agenda item will be described substantially as follows: "Opportunity for public comment on non-agenda items." During the Public Forum, the Board may briefly respond to statements made or questions posed by the public, or ask District staff for clarification, refer the matter to District staff or ask District staff to report back at a future meeting.

             (i)    The Board will not take action on any matter raised during the Public Forum, unless the Board first makes the determinations set forth above.

(b)    In order to facilitate public participation during the Public Forum session of the meeting, the Board may limit the total amount of time allocated for public comment on a particular issue (ten minutes or less will normally be standard), and may limit the time allocated for public comment of an individual speaker (three minutes or less will normally be standard). The President may declare as out of order irrelevant, repetitious or disruptive comments.

(c)     The public may address the Board concerning an agenda item either before or during the Board's consideration of that agenda item.

(d)    These rules are not intended to prohibit public criticism of policies, procedures, programs or services of the District, or of the acts or omissions of the Board.

(e)    In the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the Board may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, will be allowed to attend any session held pursuant to this section. Nothing in this section will prohibit the Board from readmitting an individual or individuals not responsible for disturbing the orderly conduct of the meeting.

Section 1.19      ADJOURNMENT

(a)    A meeting of the Board will be adjourned by

             (i)    loss of a quorum,

            (ii)    by declaration of the President that the meeting is adjourned when the agenda has been completed and there is no further business to come before the Board, or

           (iii)    by motion made, seconded and approved to adjourn the meeting.

          (iv)    A regular or special meeting of the Board may also be adjourned for the purpose of continuing it to a specific day and time

a.       by motion made, seconded and approved,

b.      by approval of less than a quorum if a quorum is not present, or

c.       by the Secretary of the Board if all members are absent from any regular or adjourned regular meeting. A copy of the order or notice of adjournment to continue a meeting to another date will be conspicuously posted on or near the door of the District where the meeting was held within twenty-four hours after the time of adjournment.

Section 1.20      SPECIAL MEETINGS

(a)     A special meeting may be called at any time by the President or by a majority of the members of the Board, by delivering personally or by any other means, including mail, facsimile and electronic mail, written notice to each member and to each newspaper, radio or television station requesting notice in writing. Such notice must be received at least twenty-four hours before the time of such meeting as specified in the notice to constitute notice of the special meeting except as to emergency meetings, Electronic mail will constitute notice of a special meeting.

Section 1.21      BOARD WORKSHOP MEETINGS

(a)    From time to time, the Board may set a regular or special meeting to be conducted as a workshop meeting during which the Board would have the opportunity to receive presentations on and discuss matters identified on the agenda, but the Board would not normally take action on those items. Nothing in this rule is intended to prevent the Board from taking action on a matter during a workshop session if it is identified as an action item on the agenda for that meeting.

Section 1.22      CLOSED SESSIONS

(a)    A closed session may be held on any subject authorized under the Open Meetings Act. The agenda for a regular or special meeting will contain a brief, general description of the purpose of a closed session.

Section 1.23      AMENDMENT OF RULES

(a)    By motion made, seconded and approved, the Board in its discretion may at any meeting temporarily suspend these rules in whole or in part, amend these rules in whole or in part, or both.

 This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

 Adoption Date: November 12, 2009



Policy No. GP-8  Title:  Board Governance Policies  Category:  Duties of Directors

Article I.                DUTIES AND RESPONSIBILITIES OF DIRECTORS

Section 1.01   The board of directors, subject to restrictions of law and these policies, shall exercise all of the powers of the district, and, without prejudice to or limitation upon their general powers, it is hereby expressly provided that the board of directors shall have, and are hereby given full power and authority in respect to the matters as hereinafter set forth to be exercised by resolution duly adopted by the board:

Section 1.02   To approve and permit the connection of properties to the system.   

Section 1.03   To select and appoint all agents or employees of the district, remove such agents or employees of the district, prescribe such duties and designate such powers as may not be inconsistent with these policies, fix their compensation and arrange for payment for faithful services.

Section 1.04   To borrow from any source, money, goods or services and to make and issue notes and other negotiable or nonnegotiable instruments evidencing indebtedness of the district; to make and issue mortgages, deeds of trust, pledges of revenue, trust agreements, security agreements and financing statements and other instruments evidencing a security interest in the assets of the district; and, to do every act and thing necessary to effectuate the same.

Section 1.05   To prescribe, adopt and amend, from time to time such equitable uniform rules, regulations and policies as, in its discretion, may be deemed essential or convenient for the conduct of the business and affairs of the district and the guidance and control of its officers and employees, and to prescribe adequate penalties for the breach thereof.

Section 1.06   To comply with state and county auditors, yearly or at their request, an audit of the books and accounts of the district.  The report prepared by such an auditor or accountant shall be reviewed at a regularly scheduled of the district, together with any proposals that may be required to comply with findings.  Copies of such audits shall be submitted as may be required by other agreements.

Section 1.07   To fix and alter the charges to be paid by each consumer for services rendered by the district to the consumer, including connection or reconnection fees where such are deemed to be necessary by the directors, and to fix and alter the method of billing, time of payment, manner of connection, and penalties for late or nonpayment of the same.  The board may establish one or more classes of users.  All charges shall be uniform and non-discriminating within each class of users.

Section 1.08   To require all officers, agents, and employees’ charged with responsibility for the custody of any  funds of the district to give adequate bonds.

Section 1.09   To set rates and collect revenues for services delivered to the customers of Juniper Beach Water District.  These rates and revenues for services shall be developed and administered in such manner that is of a proportionate basis, as the directors deem equitable, and to enforce collection of such charges by the suspension of water service or other legal methods. 

 This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

Adoption Date: November 12, 2009



Policy No. GP-9  Title:  Board Governance Policies  Category:  Duties of Officers

Article I.                Duties of Officers

Section 1.01   Duties of President.  The President shall preside over all meetings of the district and the board of directors, call special meetings of the board of directors, perform all acts and duties usually performed by an executive and presiding officer, and sign such papers of the district as may be authorized or directed to sign by the board of directors, provided the board of directors may authorize any person to sign any or all such other papers of the district as may be authorized or directed to sign by the board of directors, provided the board of directors ,may authorize any person to sign checks, contracts, and other instruments in writing on behalf of the district.  The president shall perform such other duties as may be prescribed by the board of directors.

Section 1.02   Duties of the Secretary.  The Secretary shall keep a complete record of all meetings of the district and of the board of directors and shall have general charge and supervision of the books and records of the district.  The Secretary shall attest the President’s signature on documents and other papers pertaining to the district unless otherwise directed by the board of directors. The Secretary shall make all reports required by law and shall perform such other duties as may be required by law and shall perform such other duties as may be required by the district or the board of directors.  Upon the election of a successor, the Secretary shall turn over the successor all books and other property belonging to the district that the Secretary may possess.  The Secretary shall also perform such duties with respect to the good health and documentation of the district as may be prescribed by the board of directors or state, county or municipal law.

Section 1.03   Duties of Financial Officer.  The Financial Officer shall be responsible for the maintaining of financial, accounting, administrative and personnel records in order to meet state requirements and support water district operations.  The Financial Officer shall maintain and develop a system of records in support of the auditing of the district’s finances and operations.  The Financial Officer shall work with the district’s bookkeeper to maintain adequate and proper fund balances and upon the increase of individual or all funds, shall arrange with Island County the investment of the district’s resources to gain maximum benefit and value.

Section 1.04   Duties of Auditing Officer.  The Auditing Officer shall review and investigate as necessary the vouchers, invoices and call for payment records on all accounts payables.  Prior to the board of directors meeting, if the Auditing Officer has questions regarding an invoice, statement or call for payment, the Auditing Officer shall bring resolution to the matter so the board of directors may review and approve current accounts payable in a timely matter.  If any director has questions regarding the payment of accounts, these shall be directed to the Auditing Officer who shall answer to the best of his/her knowledge.

This policy has been adopted by the Juniper Beach Water District.  This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.

Adoption Date: November 12, 2009