Policy No. GP-9 Title: Board Governance Policies Category: Duties of Of
9 DUTIES OF OFFICERS
9.1 Duties of President. The President shall preside over all meetings of the district and the board of directors, call special meetings, and perform all acts and duties usually performed by an executive or presiding officer. The President shall supervise all functions of the district and is authorized to sign such papers of the district regarding agreements, governmental or private contracts, applications, financial obligations, and other instruments in writing on behalf of the district. The President shall ensure compliance with all applicable federal, state, and county laws and regulations. The President shall report to the board of directors any such transactions and documents in which a signature or authorization is required. The president shall perform such other duties as may be prescribed by the board of directors.
9.2 Duties of the Secretary. The Secretary shall keep a complete record of all meetings of the district and of the board of directors and shall have general charge and supervision of the books and records of the district. The Secretary shall attest the President’s signature on documents and other papers pertaining to the district unless otherwise directed by the board of directors. The Secretary shall make all reports required by law and shall perform such other duties as may be required by law and shall perform such other duties as may be required by the district or the board of directors. Upon the election of a successor, the Secretary shall turn over the successor all books and other property belonging to the district that the Secretary may possess. The Secretary shall also perform such duties with respect to the good health and documentation of the district as may be prescribed by the board of directors or state, county or municipal law.
9.3 Duties of Financial Officer. The Financial Officer shall be responsible for the maintaining of financial, accounting, administrative and personnel records in order to meet state requirements and support water district operations. The Financial Officer shall maintain and develop a system of records in support of the auditing of the district’s finances and operations. The Financial Officer shall work with the district’s bookkeeper to maintain adequate and proper fund balances and upon the increase of individual or all funds, shall arrange with Island County the investment of the district’s resources to gain maximum benefit and value.
9.4 Duties of Auditing Officer. The Auditing Officer shall review and investigate as necessary the vouchers, invoices and call for payment records on all accounts payables. Prior to the board of directors meeting, if the Auditing Officer has questions regarding an invoice, statement or call for payment, the Auditing Officer shall bring resolution to the matter so the board of directors may review and approve current accounts payable in a timely matter. If any director has questions regarding the payment of accounts, these shall be directed to the Auditing Officer who shall answer to the best of his/her knowledge.
This policy has been adopted by the Juniper Beach Water District. This policy is official and in effect, as written, unless repealed or amended at a regularly scheduled or specially called meeting of the Board.
Adoption Date: November 12, 2009
Amended: June 20, 2019